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Trusted members are chosen by consensus to serve in these roles through the traditional informed group conscience process.
Trusted members are chosen by consensus to serve in these roles through the traditional informed group conscience process.
Term limits and qualifiers vary by position - expand each item below for details.
Term limits and qualifiers vary by position - expand each item below for details.
Chairperson: Facilitates group business/conscience meetings and ensures orderly discussion guided by group conscience.
Term 2 years
2 Year Recovery minimum
External facing (must identify as an alcoholic)
Has held other group offices first
Conducts Group Conscience and Quarterly Business meetings
Represents the group with other AA Groups
Reference: The A.A. Group (P‑16): https://www.aa.org/sites/default/files/literature/assets/p-16_theaagroup.pdf
Secretary: Keeps minutes, maintains group records, correspondence, and handles meeting logistics.
Term 2 Year
1 Year Recovery minimum
Internal Facing
Records and maintains digital minutes of all group meetings
Emails new members the contact list and other information
Updates the contact list and distribute according to security policy
Maintains and posts a calendar of daily meeting formats and leaders
Maintains accurate trusted servant names and dates of service
Provides Proof of Attendance emails
Reference
The A.A. Group (P‑16): https://www.aa.org/sites/default/files/literature/assets/p-16_theaagroup.pdf
Treasurer: Safeguards group contributions, pays expenses, keeps financial records, and reports to the group. The OFT group decided the treasurer and technical committee chair should both serve in this role because the treasury and it's digital systems are a closely aligned technical function.
Term 2 years
Recovery 2 years minimum
Internal Facing
Familiarity with Spreadsheets Required
Keeps digital records of income and expenses and provides quarterly reports
Distributes contributions to district 30, area 57, Central Service, and GSO
Maintains an online banking account and method for electronic fund transfer
Distributes payment for expenses
Provides a monthly update to the alternate treasurer to obtain sign off on their General Ledger
Reference: The A.A. Group Treasurer (F‑96):
https://www.aa.org/sites/default/files/literature/assets/f-96_theaagrouptreasurer.pdf
Alternate Treasurer: Acts as a backup to the Treasurer.
Term 2 years
Recovery 2 years minimum
Internal Facing
Familiarity with Spreadsheets Required
Apprentice and Backup to the Treasurer
Keeps digital records of income and expenses and provides quarterly reports
Distributes contributions to district 30, area 57, Central Service, and GSO
Assists Treasurer in maintining an online banking account and method for electronic fund transfer
Distributes payment for expenses
Audits the treasurer’s General Ledger each month and reports discrepancies
May run for Treasurer at the end of their 2 year term
Reference: The A.A. Group Treasurer (F‑96):
https://www.aa.org/sites/default/files/literature/assets/f-96_theaagrouptreasurer.pdf
Meeting Leader: Leads one or more daily meetings (not elected; volunteer position).
Volunteer position and term is flexible
6 Months Recovery minimum
Internal Facing
Reference
The A.A. Group (P‑16): https://www.aa.org/sites/default/files/literature/assets/p-16_theaagroup.pdf
Birthday Meeting Leader: Leads Birthday Meetings, purchase birthday chips, mails chips to members.
Term 1 year
6 months Recover y minimum
Internal facing
Leads Birthday Meetings
Purchases Birthday Chips
Mails Chips to members
Technology Committee Chair: Heads the Technology Committee consisting of chair and two other members with technical knowledge and experience; solicits feedback from two non-technical advisory members; maintains a privacy and security policy for all group operations. The OFT group decided the treasurer should also serve in this role because the treasury and it's digital systems are a closely aligned technical function.
Term 2 years
1 Year Recovery minimum
Internal Facing
Heads the Technology Committee
Committee requires at least 2 other members who are tech savvy
Committee functions
Solicits feedback from 2 non-technical members
Provides the Intergroup Representative with meeting details for the Meeting Guide App and AA-Intergroup Listing
Maintains a secure document repository
Provides a group email
Maintains the group’s website and social media site
Posts meeting schedules, announcements, and service information promptly
Provides a digital process for Tradition 7 donations
Implements policy for privacy and security
Creates a process for providing meeting attendance documentation
General Service Representative (GSR): Represents the group to district/area/GSO, carries group conscience, and keeps members informed. Term: two years; one year minimum recovery from alcoholism.
External Facing (must identify as alcoholic)
1 year Recovery from alcohol minimum
Links the group with AA as a whole
Attends local district (Tulsa) and area meetings (may attend some on zoom)
Shares with the Group all mail from the General Service Office, including newsletter “Box 4-5-9” https://www.aa.org/box-459
https://www.aa.org/sites/default/files/literature/assets/p-19_gsr.pdf
Alternate GSR: Represents the group in external entities when the GSR is unavailable.
Term 2 years
External Facing (must identify as alcoholic)
1 year Recovery from alcohol minimum
Apprentice and Backup for the GSR position
Links the group with AA as a whole
Attends local district (Tulsa) and area meetings (may attend on zoom)
Shares with the Group all mail from the General Service Office, including newsletter “Box 4-5-9” https://www.aa.org/box-459
May run for GSR at the end of their term
Reference
GSR: Your Group’s Link to AA as a Whole (P‑19): https://www.aa.org/sites/default/files/literature/assets/p-19_gsr.pdf
Central Service Representative: Serves as liaison between the group and the local Central Service Office.
Term 2 years
Recovery 1 year minimum
External facing (must identify as an alcoholic)
Serves as liaison between the group and the local Central Service Office.
Provides the Central Service Office and AA-intergroup changes in meeting details (provided by the tech committee)
Knowledge of AA’s primary purpose and unity principles
Notifies General Service Office and other service in writing, of meeting access changes or changes in the group’s GSR
Attends Quarterly meetings with Central Service
Reference
Central or Intergroup Offices (P‑35): https://www.aa.org/sites/default/files/literature/assets/p-35_centralorintergroupoffices.pdf
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